Terms & Conditions

§ 1 Scope

These General Terms and Conditions of Business and Participation (the “Terms”) apply to all contracts concluded between us, SCNTSTS UG (haftungsbeschränkt), Münzstr. 10, 10178 Berlin (the “Organiser”), and you as our customer (the “Participant”) in connection with the North Sea Ultramarathon (the “Event”). The Terms apply regardless of whether you are a consumer, entrepreneur or merchant. The separate Shop Terms apply exclusively to purchases of goods in the shop.

All agreements made between you and us in connection with the contract result in particular from these Terms, our written order confirmation and our declaration of acceptance.

The version of the Terms valid at the time the contract is concluded shall be authoritative.

We do not accept any deviating mutual terms and conditions. This also applies if we do not expressly object to their inclusion.

§ 2 Personal Requirements

For the 111 km solo race, a participant must be at least 18 years old on the event date. In the two- and three-person relays, every team member must be at least 16 years old on the event date. The participant running the 74 km section of the two-person relay must be at least 18 years old on the event date. Persons subject to a starting ban may not register.

Each participant assures that they have trained sufficiently for the Event and are physically healthy.

Participants in the 111 km solo race additionally assure that they have undergone a medical health check before participating in the solo race. When starting documents are issued, they must submit a corresponding medical certificate issued no more than 12 months previously.

§ 3 Registration (Contract Conclusion)

The presentation and advertising of goods, services and event registrations on our website does not constitute a binding offer to conclude a contract.

By clicking “Pay securely” in our registration portal and subsequently authorising payment, you submit a legally binding offer to conclude a contract.

We confirm the registration by email once payment has been successfully confirmed. For payment methods with delayed confirmation, this confirmation is sent only after payment confirmation.

A contract is not concluded until we confirm your event registration by email. A redirect to Stripe or a payment status shown there does not by itself constitute acceptance.

§ 4 Costs; Payment Methods; Payment Terms

All prices are gross prices in EUR and include statutory VAT. The prices valid on the order or registration date are decisive.

Payment of the registration fee is due immediately upon conclusion of the contract. Payment is processed on Stripe’s hosted payment page. The participant enters the details of the chosen payment method and any verification required for that method there. The payment provider’s confirmation determines the payment status. For payment methods with delayed confirmation, particularly SEPA Direct Debit, the registration remains in processing until payment is confirmed.

You may pay the registration fee using the payment methods offered for selection during the ordering process. We inform you about the available payment methods on our website.

§ 5 Retention of Title

As a buyer, you may exercise a right of retention only if your counterclaim arises from the same purchase contract.

Purchased goods and booked additional packages remain the property of the Organiser until full payment of the purchase price.

Starting in the Event is possible only after full payment of the registration fee.

If a participant does not take part for personal reasons, there is generally no right to a refund of the registration fee or to transfer the registration to a future event. Non-participation includes disqualification for a breach of the event rules. Statutory rights remain unaffected.

§ 6 Reservation of Cancellation by the Organiser; Event Cancellation

The Organiser reserves the right to cancel the Event up to two months before the event date if the minimum number of 50 registrations has not been reached. Registration fees and other amounts already paid will, at the participant’s option, be refunded or transferred to the next event. Unless the Organiser is guilty of intent or gross negligence, the Organiser is not liable for damages to participants.

If the Organiser is obliged to alter or cancel the Event because of force majeure, pandemic, epidemic, riots, terror, weather conditions, catastrophes, impassability connected with the running route on public or private land, official orders or safety reasons, and is not guilty of intent or gross negligence, the Organiser is not liable for damages to participants.

§ 7 Liability

Claims by the customer for damages are excluded. Excluded from this are claims for damages arising from injury to life, body or health, from the breach of essential contractual obligations (cardinal obligations), and liability for other damages based on an intentional or grossly negligent breach of duty by the Organiser, its legal representatives or vicarious agents. Essential contractual obligations are those whose fulfilment is necessary to achieve the purpose of the contract.

In the event of a breach of essential contractual obligations, the Organiser is liable only for foreseeable damage typical for the contract where such damage was caused by simple negligence, unless the customer’s claims arise from injury to life, body or health.

The limitations above also apply in favour of the Organiser’s legal representatives and vicarious agents if claims are asserted directly against them.

The resulting limitations of liability do not apply if the Organiser fraudulently concealed a defect or assumed a guarantee for the quality of an item. The same applies where the Organiser and customer have reached an agreement on the quality of an item.

The provisions of the German Product Liability Act remain unaffected.

§ 8 Image Rights

Each participant agrees that photographs, film and/or sound recordings made during the Event may be used free of charge by the Organiser or the Event sponsors for reporting on the Event and advertising the Event, its sponsors and/or its organisers, in all known and unknown forms of use, without time or territorial limitation.

§ 9 Publication of Results

We process and publish the participants’ first name, last name, year of birth, stated nationality, where applicable team name, bib number and result (placing and times) in order to make participation and result lists publicly available on our website. We pass this data to third parties for publication, including newspapers and result services such as the UTMB^® Index, and store it to create a results database for the event series.

§ 10 Data Protection

We process all personal data needed in connection with visits to our online shop, use of our offer, processing your order and our business relationship with you in accordance with data-protection law. For details, please see the Privacy Policy provided on our website.

For race registration, only data required to attribute and process the payment is transmitted to Stripe. Participant, emergency-contact, qualification, health and relay data is not transmitted to Stripe.

§ 11 Right of Withdrawal; Transfer

There is no statutory right of withdrawal under § 312g(2) No. 9 BGB for registration for the date-bound Event and its associated date-bound entry.

This exclusion does not apply to separately purchased goods, in particular shirts or Soft Flasks. Statutory consumer rights and the applicable Shop Terms and withdrawal information for purchases of goods apply to those goods.

If a participant does not take part for personal reasons, the entry generally cannot be transferred to another person or a future event. Participants may cover personal cancellation risks at their own expense by purchasing ticket or event insurance from a provider of their choice. If the Organiser cancels or postpones the Event, the provisions of § 6 apply; statutory rights remain unaffected.

§ 12 Applicable Law and Jurisdiction

The law of the Federal Republic of Germany applies to the exclusion of the UN Convention on Contracts for the International Sale of Goods. If you placed the order as a consumer and had your habitual residence in another country at the time of ordering, the application of mandatory legal provisions of that country remains unaffected by the choice of law made in sentence 1.

If you are a merchant and have your registered office in Germany at the time of ordering, the exclusive place of jurisdiction is the Organiser’s registered office in Berlin. Otherwise, the applicable statutory provisions govern local and international jurisdiction.

§ 13 Consumer Dispute Resolution

We are neither willing nor obligated to participate in dispute resolution proceedings before a consumer arbitration board.